Available as a monthly subscription, ClockOn offers a full range of payroll services.
The customer organisation is required to submit electronic timesheet information at the end of each pay period, employing the ClockOn Web Portal, ClockOn GO or fingerprint scanners.
In addition to the basic outsourced service, the user is granted direct access to selected functions of their hosted ClockOn system, including roster management and a broad range of reports.
A fully managed end-to-end payroll service
Updating and adding of new employees
A comprehensive suite of reports
The distribution of pay slips by email
Access to the ClockOn Web Portal software
Assistance with termination of employees
Telephone support from our help desk
Disaster recovery and backup
Access to the ClockOn roster module
Access to the ClockOn time & attendance module
Access to the ClockOn reporting module
Access to the ClockOn GO
Superannuation contribution payments to funds
Selected additional reporting
ClockOn offers a user-friendly function to assist in the situation of temporary absence, leave or illness of a payroll officer.
Put simply, at short notice we are able to take over your payroll responsibilities remotely until such time as the officer returns.
At the end of pay period, the customer submits “locked” employee time sheet information to the ClockOn payroll team.
Employees may have clocked on and off biometrically, (using locally installed fingerprint scanners), by using the ClockOn Web Portal, or ClockOn GO or manually forwarded employee time sheets to our payroll team by email.
ClockOn then uses its powerful payroll system to calculate pay and entitlements for each employee.
Upon completion of this process, a preview payroll summary report, draft pay slips and a report listing employees excluded from the payroll for any reason will be sent to you for approval.
Following formal approval of the payroll summary by email, draft pay slips and an exclusion report, the payroll data is finalised by us and then delivered to you.
The data provided includes the provision of electronic banking files, pay slips and other reports, including a payroll journal entry for the customer’s accounting system.
You then submit the banking files to your employees’ banks under your personal supervision.
Regardless of company size and complexity, ClockOn offers a customised bureau services that enhances and supports its customers’ business objectives and available resources.
Our system translates individual pay rules (including shift based penalties, allowances and overtime) into a usable framework for payroll processing.
Rules surrounding complex EBAs are factored into the payroll management software when applicable.
Costs can be split across locations and departments for precise reporting.
We are specialists in our field and can process even the most complex payrolls quickly and accurately, facilitating compliance with legislation.
Final responsibility for compliance however rests with the employer and not with ClockOn Australia.
The ClockOn hosted service is operated by our partner PIP, whose Fujitsu data centre is certified and compliant with ISO 27001, ASIO T4, ITIL ISM, and ISO 9001.